Generate certificate with Airtable

Creating a certificate for your students can be tedious for micro-business owners and small businesses. It requires a template and filling the template with the correct data.

Today, I will show you how to implement a process to automatically generate certificates in PDF using Airtable and Typeflow.us.

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Why should I use Airtable for my certificate and my training/bootcamp?

Building a bootcamp system with Airtable is relevant because it offers efficiency, organization, and flexibility. Here’s why:

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- Centralized Repository

Airtable is a single source of truth for students, courses, certificates, instructors, etc., making it easy to organize and access.

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- Automation

Automate certificate generation and delivery once a participant completes a course, saving time and reducing errors.

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- Dynamic Document Generation

With integrations (e.g., Google Docs or Typeflow), you can use Airtable data to generate personalized contracts automatically, reducing manual effort.

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- Customizable Templates

Airtable’s flexibility makes it easy to adapt fields for different types of boot camps or training programs, ensuring tailored certificates.

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Setting up the Airtable base

You can use the Airtable base we prepared for you.

This template includes all the necessary fields and structure to manage your certificates effectively:

• We built a table for students, instructors, enrollment, courses, and certificates.
• Integrates all the fields needed to generate the certificate properly
• We linked the table between them
• You have an attachment field for the future invoices generated.
• You can also find a button field to generate PDFs.

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Setting Up Typeflow

You can use this certificate template from Typeflow.us.

It has all the variables to generate a certificate. Of course, feel free to adapt it.

Then, you can map the data between the Airtable fields and the Google Docs variable.

When done, you can import the link to the button field. Now, click the button whenever you want to generate PDFs for specific user.

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Going further with Airtable Automation

It's also possible to generate PDFs automatically, thanks to automation.

1. Go to automation
2. Select one trigger to run your automation.
3. Select Run a script
4. Past the script from Typeflow (from automation Script).
5. Create a variable named record_id() with the value Airtable Record ID on the left side.
6. Then you can run whatever you want as the next step, like emailing.

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Just try our product by filling this form. You will receive by email a - fake - certificate generated by Typeflow based on the data you give.