Generate a job offer letter with Airtable

Creating a job offer letter for future employees can be tedious for micro-business owners and small businesses. It requires a template and filling it out with the correct data.

Today, I will show you how to implement a process to automatically generate a job offer letter in PDF using Airtable and Typeflow.us.

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Why should I use Airtable for job offer letter?

Building a job offer letter system with Airtable is relevant because it simplifies organization, personalization, and automation. Here's why:

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- Centralized Repository

Airtable can store all candidate data, such as names, roles offered, start dates, salaries, and benefits, in one easy-to-access location. It can act as your ATS.

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- Customized fields

Tailor Airtable fields to capture unique details for each role or candidate, ensuring every letter matches the requirements.

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- Automation

Use automation to send offer letters directly to candidates via email or trigger reminders for follow-ups and deadlines.

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- Dynamic Document Generation

Integrate Airtable with tools like Google Docs or Typeflow to automatically generate customized offer letters from templates, eliminating manual errors.

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Setting up the Airtable base

You can use the Airtable base we prepared for you.

This template includes all the necessary fields and structure to manage your invoices effectively:

• We built a table for candidates, job positions, offer letters, company policies.
• Integrates all the fields needed to generate the job offer properly
• We linked the table between them
• You have an attachment field for the future invoices generated.
• You can also find a button field to generate PDFs.

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Setting Up Typeflow

You can use this job offer template from Typeflow.us.

It has all the variables to generate a job offer. Of course, feel free to adapt it.

Then, you can map the data between the Airtable fields and the Google Docs variable.

When done, you can import the link to the button field. Now, click the button whenever you want to generate PDFs for a specific user.

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Going further with Airtable Automation

It's also possible to generate PDFs automatically, thanks to automation.

1. Go to automation
2. Select one trigger to run your automation.
3. Select Run a script
4. Past the script from Typeflow (from automation Script).
5. Create a variable named record_id() with the value Airtable Record ID on the left side.
6. Then you can run whatever you want as the next step, like emailing.

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Just try our product by filling this form. You will receive by email a - fake - job offer letter generated by Typeflow based on the data you give.